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100 AI prompts for the real jobs of running a small business

Most "AI prompt" lists are written for marketers and students. This one isn't. It's 100 plain-English prompts for the actual work of running a small business — quoting, chasing payment, replying to customers, marketing, hiring, the lot. Copy one, paste it into your AI tool, fill in the blanks. That's it.

100 prompts 9 categories One-click copy Free forever

How to use this

Find a prompt for the job in front of you — search or pick a category below.
Hit Copy, paste it into your AI tool (ChatGPT, Claude, Copilot — whichever you use), and replace the [bracketed bits] with your details.
Read what comes back before you use it. AI does the first draft; you keep the judgement.

⚠ Check first Read it before it's sent or published. ⛉ Mind the data Strip customer or payment details before pasting into a free tool.

Just as important

Three things to keep on your side of the line

A prompt library is a starting line, not a finish line. These prompts get you a fast first draft. Keeping the three things below firmly with you is what makes using AI safe in a business.

Anything that reaches a customer unchecked. AI will occasionally be confidently, fluently wrong — a made-up figure, a misread detail, a sentence that simply isn't true. Fine in a draft you're going to read. Not fine sent to a customer with no human eye on it.
Customer personal or payment details in a free AI tool. This is the one that can actually bite. Under the Privacy Act 1988, serious or repeated mishandling of personal information can carry penalties into the millions for a business. The rule is simple: don't paste identifying customer or payment data into a free, consumer AI tool. Use a business-tier tool set up properly, and strip identifying details first.
The judgement calls that are your business. Pricing. Whether to hire. How to handle a sensitive customer. AI can lay out options and pressure-test your thinking — genuinely useful. But the decision is the thing your experience is actually for.

How we take this further · the SHIFT system

01SpotFind where AI actually pays off

02HardenMake it safe and private

03ImplementReliable output, every time

04FormaliseTurn it into repeatable workflows

05TrackProve the hours and dollars saved

From the team at Helexian AI

Want to know which of these is worth your time?

Prompts are the easy bit. The hard bit is knowing where AI pays off in your business — and doing it without getting bitten. Spend five to seven minutes telling us how your business runs, and we'll send back a short AI Opportunity Map built only on your answers: your top five opportunities ranked, the hours and dollars each could save, the data watch-outs for your situation, and three quick wins to start this week. No charge, no obligation.

Book a free AI Opportunity Audit